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The 3 Marketing Emails You'll Need for A Successful Salon Reopening
How and what you communicate to your clients is an essential part of your reopening plans. In his newest blog, Phorest's Chris Brennan walks through three emails you should be sending your clients, including the reopening announcement, the confirmation email & SMS and the waiting list email and SMS.
by Chris Brennan
June 8, 2020
3 min to read
There are many vital elements to consider when looking at reopening your salon.
But for the sake of this article, let’s say that you have your new schedule organized, your new opening hours set and your health and hygiene plan ready to go. Now it is time to look at how you are going to contact your clients and get them back through your doors the right way.
Your Reopening Marketing Strategy
Who do you contact first?
If you are in an area where your salon is still closed, this will be the first step. We know that there will be a high demand when your doors open. But who should get the first chance at securing those bookings?
There are a number of options you can go with:
● Clients that you had to cancel when the salon was temporarily closed
● People who purchased gift cards during the lockdown
● Your most loyal clients
● First come, first serve
Talk it out with your team and see which one is best for your brand. There’s no right or wrong answer here. But many of the salons that have already opened up started by contacting the clients that were cancelled due to COVID-19. Once they were booked back in, they sent a message to their most frequent clients, to ensure they had a chance. After that, they introduced a waiting list and eventually opened their online booking portal to the public.
Email & SMS
Once you have decided on who your first audience is, now it is time to look at creating the reopening marketing content. Let’s first put our focus on contacting clients already in your database. And the best way to do this is through Email & SMS.
Here are a few emails & SMS that you can create now:
● The reopening announcement email & SMS
● The confirmation email & SMS
● The waiting list email & SMS
The Reopening Announcement Email & SMS: You will want to pitch this as a celebration. It’s good news that you want to share. You want to thank clients for their support during the lockdown, as well as share with them the new way your salon will function: New opening times and the best way to book an appointment. (Through online booking or your salon-branded app.)
Confirmation Email & SMS: Once you have your announcement email created, let’s rewrite the confirmation messaging. Of course, this message should contain a thank you for booking and the time and date of the appointment. However, it’s important that you add two new elements to it: Your new health and hygiene guidelines as well as information on what the client should do if they are feeling unwell. (Reschedule their appointment for 2 weeks later.)
The Waiting List email & SMS: We know that you will have a backlog of clients looking for an appointment. That is why many clients have set up a waiting list so that people can submit their request to secure the next available appointment.
One of the main reasons why we should have the waiting list is to try and promote client loyalty and retention. They may be impatient and look elsewhere for their service or treatment. And this messaging should highlight why they should wait and stay with you instead. So be sure that this message contains: A thank you for their patience, a broad estimate of when the next booking may be available (if possible), and perhaps an incentive for waiting. This incentive could come in the form of Loyalty Points, a complimentary add-on service or maybe a goodie bag.
About the Author: Christopher Brennan is a salon marketing specialist at Phorest Salon Software, helping salon owners and managers put their plans into place to hit their salon targets, while also creating tested and proven email and SMS templates for the software's premiere marketing suite. For more advice on Salon Reopening check out Phorest’s Back in Business resource site.
Thank you for reading.
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